Quick Links:Policies & FormsPoliciesProceduresNon-Discrimination NoticeSubmit a report online at:EthicsPointCampusClarity Online Training:FAQsLog in to training
Guide for Mandatory Reporters
AUB is committed to providing a safe, respectful, and inclusive environment for al students, staff, faculty, Medical Center patients, and visitors. As a member of the AUB community, you have the right to an educational environment free of discrimination including harassment. AUB policy specifically protects you against adverse actions based on your:
AUB prohibits discrimination, including discriminatory harassment based on any of the personal characteristics above. Other forms of harassment are also prohibited; if you think you have experienced discrimination or harassment, or that you have seen it happen to someone else, you have the right to report it and get help. These policies apply to all programs and activities of AUB and the AUB Medical Center on campus and off-campus, and may apply to online conduct.
What protections do I have?
Title IX of the U.S. Education Amendments of 1972 is a gender equity law that prohibits discrimination on the basis of sex in all US federally-funded educational programs and activities. AUB participates in Title IV financial aid and other programs funded by the US government. Title IX guidelines set high standards and provide best practices for universities to follow in responding to sex/gender discrimination including harassment.
Title IX states:
No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving Federal financial assistance.
AUB’s Title IX Coordinator is based in the Office of the President, which is responsible for the overall administration of the University’s Equity & Title IX program and compliance efforts. The Title IX Coordinator is a resource for all members of the community — students, faculty, staff, patients, and visitors. The Equity & Title IX office receives informal and formal complaints, and works with colleagues across the University to raise awareness and educate the AUB community on rights, resources, and obligations related to sex and gender-based discrimination. Faculty and professional managerial-level staff are obligated to report actual or suspected sex-based discrimination or harassment (including sexual violence) to the Title IX Coordinator or to a
Deputy Title IX officer.
You also have the right to raise concerns to the US Department of Education’s Office for Civil Rights (OCR.NewYork@ed.gov) that oversees compliance with Title IX.
Office for Civil Rights, U.S. Department of Education: 32 Old Slip, 26th Floor, New York, NY 10005-2500. Telephone: +1 646-428-3900, Hotline: 1-800-421-3481. Email:
When: These policies apply to all programs and activities of AUB, on campus and off-campus, and may apply to online conduct.
Who: AUB policies and procedures that address discrimination, harassment, and other forms of misconduct and harassment apply to all persons enrolled at or employed by AUB and the Medical Center — as both victims of sexual harassment and discrimination, and as perpetrators. The policies also protect patients and visitors to campus.
Seek assistance as soon as possible by contacting the Title IX Coordinator or one of the other resources on the
Get Help page.
AUB’s policies that address discrimination, harassment, and other forms of misconduct and harassment apply to online conduct by students, faculty, and staff, using social media (Facebook, Twitter, Instagram, Periscope, etc.) or other electronic means (such as a cellphone) — and may apply even if the messages, etc. were not sent while on campus. Examples of prohibited conduct include:
Policies and Procedures:
To report misconduct other than discriminatory harassment, use the following policy and forms:
Grievance Reporting Forms:
AUB has designated all faculty, professional managerial-level staff, supervisors, Medical Residents, and Protection Officers as
mandatory reporters. These individuals are obligated to report actual or suspected sex-based discrimination and harassment (including sexual violence) to the Equity/Title IX Coordinator, unless they are a “confidential” resource.
On campus, “confidential resources” are counselors in the
Counseling Center of the Office of Student Affairs and healthcare providers in
University Health Services (UHS) at the AUB Medical Center. Faculty members are generally
not required to report incidents communicated in climate surveys, classroom writing assignments or discussions, human subjects research, or focus groups, unless the reporting party clearly indicates they wish a report to be made. Even if a formal process is not initiated, remedial steps may be taken, as the result of such disclosures.
For more information, please see our
guide for mandatory reporters.
Discrimination is adverse treatment or action taken to deny, deprive, or limit the educational or employment access, benefits, and/or opportunities of any member of the community. It is based on actual or perceived membership in one or more of the protected categories (see question below).
AUB policy prohibits discrimination and discriminatory harassment, including sex/gender-based discrimination that is also prohibited by Title IX. Prohibited sex-based discrimination includes sexual harassment, non-consensual sexual contact, sexual exploitation, and sexual violence including rape.
AUB prohibits discriminatory harassment on the basis of “race, color, religion, age, national or ethnic identity, gender or gender identity, marital status, disability, genetic predisposition or carrier status, alienage or citizenship status, political affiliation, or any other characteristic protected by law" (AUB Non-Discrimination Policy).
Sexual harassment is a specific form of discrimination prohibited by AUB policy and by Title IX.
Some examples of possible sexual harassment include:
Non-consensual sexual intercourse is any sexual intercourse, however slight, that is without consent and/or by force. It includes sexual assault such as rape. It may be with any object. It does not have to be violent to be non-consensual. Violent and/or non-consensual sexual acts may also be crimes under Lebanese law.
Non-consensual sexual contact is any intentional sexual touching, however slight, with any object, which is without consent and/or by force. This includes:
Consent is knowing, voluntary, and clear permission to engage in mutually-agreed upon sexual activity. It may be given by word or action. For a fun video explanation with some British humor, check out
“Consent as Tea” or
“2 Minutes Will Change the Way You Think About Consent.”
Since individuals may experience the same interaction in different ways, it is the responsibility of each party to make certain that the other has consented before engaging in the activity. For consent to be valid, there must be a clear expression in words or actions that the other individual consented to that specific sexual conduct.
Consent can be withdrawn once given, at any time.
Consent to some sexual contact (such as kissing or fondling) cannot be presumed to be consent for other sexual activity (such as intercourse). A current or
previous dating relationship is not sufficient to constitute consent.
An individual who is
incapacitated by alcohol, other drugs, or sleep cannot give valid consent. Incapacitation is when someone lacks the ability to make rational, reasonable judgments as a result of alcohol or other drug consumption, or sleep. In order to consent effectively to sexual activity, you must be able to understand the “Who, What, When, Where, Why, and How” with respect to that sexual activity.
Asking for consent may look like this:
Silence or the absence of resistance alone is not consent. There is no requirement on a party to resist the sexual advance or request, but resistance is a clear demonstration of non-consent. Not resisting does not mean a person consents. Sexual activity that is forced is non-consensual, but non-consensual sexual activity is not necessarily forced.
Sexual exploitation includes taking non-consensual or abusive sexual advantage of another person. It may occur online and/or involve the use of social media. Some forms of sexual exploitation may also be criminal offenses under Lebanese law. Examples of possible sexual exploitation include:
Other inappropriate conduct that may be in violation of policy includes:
Hazing is defined as acts likely to cause physical or psychological harm or social ostracism to any person within the University community, when related to the admission, initiation, pledging, or joining of a group.
Bullying is defined as repeated and/or severe aggressive behavior that is likely to intimidate or intentionally hurt, control, or diminish another person, physically or mentally.
Intimate Partner Violence is defined as violence or abuse between those in an intimate relationship with one other. It may be physical or psychological, such as:
Stalking is defined as conduct directed at a specific person that is unwelcome AND would cause a reasonable person to feel fear. It may be repetitive and menacing, and include pursuing, following, harassing, and/or interfering with the peace and/or safety of this person.
Title IX prohibits sex- or gender-based hazing, bullying, or stalking. If you are experiencing hazing, bullying, or stalking not based on sex or gender, you may be referred to another AUB office.
There are three ways to report:
You may report informally or formally:
No. Most of the time, an informal report does not mean there will automatically be an investigation. In most cases, a formal complaint (the
Notice of Discriminatory Harassment Form) is required for a full investigation. However, the University may take action in the absence of a formal complaint to protect members of the AUB community.
You may contact the Equity/Title IX Coordinator or one of 15 Equity/Title IX Deputies representing all Faculties/Schools and key units.
You can submit an anonymous report through
EthicsPoint. This system will ensure the person named in the complaint does not receive access to your report. Please note that anonymous reports may limit the ability of the Equity & Title IX office to fully address the reported conduct. However, it is better to report anonymously than to keep it to yourself.
Please note that you MUST log back into the system to see the response from the office, using the “report key,” a number generated for you when you submit. You may provide your contact details or report anonymously.
Even if you do use your name, the office keeps this information confidential. See more information below or ask the Title IX Coordinator directly.
Reporting means explaining what happened to the Title IX Coordinator or a Title IX Deputy, in person, on the phone, or via email, WhatsApp, or aub.ethicspoint.com. If you want to seek accommodations or interventions from the University, this process may involve several conversations and meetings.
If you want to make a report, you’ll be asked:
These conversations are conducted in private and are confidential to the extent possible. Information will only be shared with AUB officials involved in resolving the issue. We hope you feel safe and comfortable reporting.
AUB policy strictly prohibits any form of retaliation for submitting a report in good faith. If you report your professor, supervisor, or someone else in a position of authority, the University will take every effort to ensure that you are not penalized in your grades and/or work assignments. You may discuss any concerns with the Title IX Coordinator, before making a formal complaint and/or before the person you are reporting is notified.
After you report, the Equity & Title IX Office may take both informal and formal measures to address the situation.
Informal resolution can be used for informal and formal complaints. It involves taking action to:
Informal resolution will only be used in resolving formal complaints if the interests of all parties are protected. Either party to a formal complaint may end the informal resolution and request a formal process.
A formal complaint starts a resolution process that may involve a
panel investigation and determination of outcome by the President. A panel process is typically utilized when formal 'notice' is received, however, the University may take action in the absence of a formal complaint to protect members of the AUB community. A formal complaint may also lead to informal resolutions.
A formal investigation normally takes between 45 and 60 days from the time you report. You will be updated throughout the process, and if more time is needed you will be informed.
Below are the steps of a formal complaint and investigation:
Investigations are conducted by a panel of three faculty/staff and the Equity/Title IX Coordinator who serves as the non-voting chair. Panel members are typically drawn from the Title IX Deputies and a pool of trained AUB faculty and staff. Both groups are certified by the Association of Title IX Administrators (ATIXA). You may see the names of trained panel pool members here:
Investigations involve interviews with the person reporting, the responding party, and witnesses or others related to the event. The panel will also review supporting documentation as relevant.
Informal resolutioncan be used for informal and formal complaints. It involves taking action to:
If the responding party is found responsible for a violation of AUB policy, a range of actions may be taken based on the severity of the reported conduct, whether a pattern of similar behavior is established, and the existence of mitigating and aggravating factors.
Possible sanctions for AUB faculty or staff include:
Possible sanctions for AUB students include:
When an incident is reported, AUB will take timely and appropriate steps to respond, and will offer interim remedies as warranted. The Title IX Coordinator can provide detailed information about informal and formal reporting options, policies and processes, and referrals to support services. Information reported will be controlled with the utmost sensitivity, and AUB will always be guided by the goals of empowering the victim and allowing the victim to retain as much control over the process as possible. However, no employee — other than counselors, health care providers, or others officially designated as “confidential resources” — can or should promise confidentiality.
AUB policy prohibits retaliation against a reporting party for filing a complaint of discrimination or discriminatory harassment, or against others involved in the investigation of the complaint.
Retaliation is defined as any adverse action taken against a person for filing a complaint of discrimination/harassment or for otherwise participating in a formal investigation process. It is a serious violation of university policy and will be treated as another incident of alleged harassment or discrimination.
Acts of alleged retaliation should be reported immediately to the Equity/Title IX Coordinator and will be promptly investigated.
Examples of Retaliation:
Unless a student is under 18, the University will not contact a student’s parents or family unless:
More information from the Counseling Center:
If a reporting party does not wish for their name to be shared, does not wish for an investigation to take place, or does not want formal resolution to be pursued, the reporting party may make this
request to the Title IX Coordinator.
In cases where circumstances allow confidentiality to be honored, the University will offer appropriate interim supports to the reporting party and community, but may not be able to pursue formal action.
In cases indicating pattern, predation, threat, weapons and/or violence, it is unlikely the University will be able to honor a request for confidentiality.
REPORT AND GET HELP:
Equity/Title IX Coordinator
Trudi Hodges, Office of the President
College Hall, Room 425
01-350000 ext. 2514 | 03-595525 (cell)firstname.lastname@example.org
Contact a Title IX Deputy:www.aub.edu.lb/titleix-people
Campus Security (24/7)
(Office of Protection)
Captain Saadallah Shalak, Main Gate BuildingDirect line: 01-353080Or: 01-350000 ext. 2400
Local Law Enforcement (Lebanon)
Internal Security Forces (Police) 112
Fire 175 | Red Cross 140The Office of Protection will assist if you need to contact local law enforcement.
On-Campus EmergencySecurity: 2400 (from any campus phone)Medical: 7777 (from any campus phone)Fire: 5555 (from any campus phone)
File a online,
confidential and anonymous report of discrimination or harassment.
Reports can also be submitted anonymously to AUB’s Internal Auditor at
COUNSELING AND HEALTH:
Counseling Center (Students)
Dr. Antoine Khabbaz, Director
Office of Student Affairs, West Hall, Room 210 C01-350000 ext. 3178 or 3196
University Health Services (UHS) (Students, faculty, and staff)
AUB Medical Center Main Number: 01-350000 ext. 6360
Psychiatry Department: 01-350000 ext. 5650
Emergency Department: 01-350000 ext. email@example.com/~webfamed/contact.html
Accessible Education Officer (Students)
Melissa NortonOffice of Student Affairs, West Hall, Room 31401-350000 ext. 3246
Office for Civil Rights
U.S. Department of Education32 Old Slip, 26th FloorNew York, NY 10005-2500Telephone: +1 646-428-3900Hotline: 1-800-421-3481